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Battersea & District Pool League

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News Report

League Constitution

11/10/15

LEAGUE RULES AND CONSTITUTION

League Title & Sponsorship

The League shall be known as The Battersea and District Pool League (B&DPL). Should the league ever obtain commercial sponsorship then it may be necessary to rename the league or competitions and the Committee shall have the power to do so if necessary

Objective of the League

The object of the league is to promote the playing of pool at local league level and to maintain links with the respective governing bodies such as the Greater London County Pool Association (GLCPA) and the English Pool Association (EPA). These links will enable all registered players in this league to play at a higher level if they choose to. The league will also maintain links with both the London and England Pool Referees Association (LPRA and EPRA) to give interested registered players the opportunity to take the referees examination and, if successful, to pursue tournament work as a qualified referee.

The league is renowned as a friendly league and has generally been so since being established in the 1970s. The league has a reputation of spirited competition, but is played in a fair and sportsmanlike manner. All teams and players associated with the league are asked to note this and to play the game within the confines of the rules and within the spirit of the game, for the betterment of the players, the teams and the league as a whole.

Working Committee,  Advisory Panels & Technical Support

The Committee shall consist of a minimum of 5 Officers, being: Chair, Treasurer, League Secretary, Result Secretary and Committee Member. Additional members can be appointed if it will benefit the league as a whole. All Officers are elected for a 2-year period, with the Chair, Treasurer and Result Secretary being elected in odd numbered years and the League Secretary and Committee Member being elected in even numbered years. This should ensure continuity and stability for the furtherance and benefit of the league. The Committee will be responsible for all matters pertaining to the smooth running of the league, dealing with disputes, preparing fixtures and result tables, maintaining and protecting the finances of the league, attending meetings on behalf of the league and undertaking all necessary tasks to maintain and protect the league and to promote and encourage growth.

Should any Officer wish to resign at any time, other than at the respective AGM, then the representatives at the next league meeting shall have the power to elect someone to fill that vacancy until the post would next be eligible for election at the respective AGM. Should any Officer fail to meet expected standards then the representatives can convene a special meeting, in accordance with Rule 3, in order to censure or dismiss that Officer, or Officers, from the Committee.

The Committee will have the power to seek advice and guidance on technical issues, and use the appropriate resource required to resolve any problems that require this support.

The Committee will have the power to create advisory panels. Each advisory panel will be created for a specific reason, and will have a set objective to achieve. Each advisory panel will be created for a 2 year period, where the committee will vote on whether this panel is deemed necessary forth coming season(s). If the panel does not fulfil it’s objectives the league will have the power to disband the panel. 

AGM

The league will hold the Annual General Meeting (AGM) between June - August each year.

Notification of the date, time and location of the AGM will provided at least two months in advance.

A minimum of 1 representative from each member team is required at the AGM. Where possible, we shall try to hold the AGM after a scheduled meeting to reduce travel time and disruption to participating members.

During the AGM the following issues (brief overview) will be discussed;

  • Committee Elections –
    • Odd Years      :           Chairman, Treasurer, Results Secretary
    • Even Year       :           League Secretary, Committee Member, All additional members
  • The use of Advisory Panels
  • The current fee structure
  • The Leagues Affiliation to the EPA
    • The current playing rules (dependent on the EPA affiliation)
  • Any problems from the previous season
  • Any recommendations for the coming season
  • Any issues brought forward by the members of the league

Any league member may propose a motion to be debated during the AGM.  Motions must be submitted to the Committee in advance of the AGM, and must be proposed and seconded.  The Chairman shall give reasonable notice to all team captains of the final deadline for submitting AGM motions.

At the AGM, all motions shall be debated and then voted upon.  Teams are permitted to vote once per motion, with the vote to be cast by the team captain.  Only one vote is permitted per team, regardless of the number of players that are registered for that team.  A motion is carried if it receives more votes for than votes against.  Otherwise, the motion is defeated.

Meetings

All meetings will take place on the 1st Sunday of each month, unless agreed prior by the committee due to bank holidays or absences. All meetings will start promptly at 11.00am sharp and any team not represented at the end of roll call will be penalised 2 points and £10.00 on the second and each subsequent occasion that they are not present. All fees will be paid in full before a team can be entered for the following summer/ winter season.

Duration of the league

The winter season and associated competitions will commence on either the 1st or 2nd Monday in October and will run until mid to late July the following year.

Where possible, a summer league will be fitted in-between the gap for those who wish to play, running for no more than 10 weeks. This will be on a first come, first serve basis; but new teams will be given priority where possible.

EGM & Disputes

In the event that a dispute arises during the season, the Committee will have the power to resolve this dispute in line with the constitution, whilst adhering to the best intentions of the league. If the decision provided by the Committee is not satisfactory to the complainant, then the complainant will have the right to call an Extraordinary General Meeting (EGM) to try and find an alternative solution.

In the event that an issue arises during the season that requires urgent attention that cannot be resolved by the committee, an EGM can be called by written requisition of at least one third of the registered teams, detailing the business to be discussed. No other business will be discussed at an EGM.

The League Secretary shall ensure that all registered teams have copies of the calling notice for an EGM at least 14 days prior to the date of the EGM, or at the earliest possible opportunity.

The Working Committee will also have the ability to call an EGM if they feel it is within the best interests on the league.

A minimum of 1 representative from each member team is required at the AGM. Where possible, we shall try to hold the AGM after a scheduled meeting to reduce travel time and disruption to participating members.

Any team that chooses to leave the league may do so but the entry fee will not be refunded.

Captains will be held responsible for the conduct of all persons associated with the team and must ensure that acceptable levels of behaviour are maintained at all times. If you have any complaints about the behaviour of another team then it is essential that any episodes are reported at the next representatives meeting.

If there is a dispute between teams then the Captains must try to resolve it by mutual agreement. If this is not possible, but you agree that it only affects a single frame, then that frame should be replayed. If a mutual agreement cannot be achieved then that frame should be abandoned and the Result Secretary advised accordingly.

If the dispute has an effect on the whole match then the teams should refuse to play on, the visiting team should leave the venue, and the Result Secretary or a Committee member should be advised.

Under no circumstances should you sign the card or play on if you feel under duress or if there is unfair intimidation.

The Committee will obtain as much information as possible about the dispute prior to discussing the matter with the two Captains. Both Captains must be present at the meeting and the decision of the Committee will be final. There can be no referral back to the representatives meeting when the Committee has reached a decision, provided that all Committee members are present. In the event that one Captain does not attend the meeting, or is not represented, despite having had sufficient notice of the meeting, and then the Committee shall, by default, find in favour of the Captain who is in attendance.

If there is a dispute that affects the team of a Committee member then that dispute will be heard at a representatives meeting.

It is recognised that situations may arise where the table may not be acceptable to the visiting team. Hopefully any problems will be noticed during the warm up games or during the first frame of the match if there were no warm up games. The visiting team should advise the home team of the problem and give them time to rectify the problem and put the table into a playable condition. If the table remains unacceptable to the visiting team then they should refuse to play, leave the venue, and advise the Committee accordingly. For a table to be deemed unplayable it should be ripped, have poor visibility, have multiple obstructions, have poor cushions or roll off significantly, by more than a couple of inches from end to end. Minor rolls are perfectly normal and are seen as home advantage. All attempts to rectify these prior to abandoning the game should be made.

From the start of the 2015-2016 winter season onwards, all matches are to be played with Super Aramith Pro Cup balls, which feature a striped 8-ball and a heavier, spotted, cue ball.  These have now been adopted as the official balls for all EPA and UK Pool Tour events.  The use of Pro Cup balls is mandatory for all Battersea & District Pool League matches across all divisions, including the winter league, summer league and knock-out cup matches (KO and Divisional Cups).  It is the responsibility of the home team to provide a set of Pro Cup balls for use during the match.  In the event that the home team fails to provide a set of Pro Cup balls, the fixture will be forfeited and a walkover awarded to the away team.

League Fees

The fees for the forth coming winter and summer seasons will be determined at the Annual General Meeting. Wherever possible these will remain as previous seasons.

All fees must be paid to the League Treasure before the start of the respective season.

Any team failing to complete their fixtures, which is to miss any of the last four matches of the season, will be fined and will need to pay this before they can re-enter the league. Any team that fails to fulfil any two fixtures during the season could be expelled from the league and forfeit the entry fee. A £20 fine will be imposed and 3 points will be deducted for every no show after the first one missed.

The current winter entrance fee is £100.00

The current summer entrance fee is £50.00

Commencing with the start of the 2016/2017 winter league, a registration fee of £2 per player must be paid together with the entrance fee.  For example, a team wishing to register for the forthcoming season with a total of 8 players would need to pay a combined fee of £116, comprising the £100 entrance fee and £16 in player registration fees (8×£2).  A player may only participate in the winter league once their registration fee has been paid.  The only exception is for teams wishing to register a new player during the course of the season, in which case the registration fee must be paid at the next league meeting after the new player has been registered.  In the event that the registration fee for the new player has not been paid by the end of the next league meeting, any frames previously won by the new player shall be declared forfeit, and the league secretary shall update the match results accordingly.

Player registration fees shall only be required to participate in the winter league, and are not needed for the summer league.  Therefore, a player wishing to only play in the summer league would not need to pay a registration fee.

Team Registrations

Each team will be entitled to register up to a maximum of 15 players at one time. Registered players cannot change teams during the season without prior agreement from the committee and with permission via a league meeting.

All players must be legally registered before they can compete in the league. Registration forms must be submitted to the Results Secretary prior to the commencement of any league fixtures. Teams are asked to indicate Captains, Vice-Captains and Secretaries on the form.

All teams must provide a completed registration form before the start of the season. If this is not provided, the committee will use the first available game card as that teams registration form. All the rules regarding signing new players up will be imposed on all teams after this date, with the appropriate penalties applied if needs be.

Teams may register new players, provided that they do not exceed 15 registered players at any one time, up until 31st January. There can be no registrations after that date without prior agreement from the Committee. Exceptions can be made for teams that are struggling, however each case will be reviewed by the committee and brought to the floor for all to vote.

To register a new player after the initial registration form is submitted, the name and signature must be entered on a result card, and marked ‘NP’ and sent to the Result Secretary at least one week prior to that player taking part in a league or cup match. Any team found to be playing unregistered players will lose the match 12vs0. The team will also be warned about future conduct and may have points deducted if they continue to play unregistered players.

No player under the age of 14 may be registered as a player in this league. Although the league has a ruling for no players under 14, if a reasonable case can be made for a player under the age of 14 being part of a team; then this will be considered.

Any team wishing to field a player under the age of 18 must firstly obtain the permission of the home landlord for that player to be allowed on the premises. This is the responsibility of the visiting captain to get consent prior to going to the venue. Failure to inform the venue before turning up with an underage player will be the fault of the visiting team; and as such they must then play without that player.

Commencement of matches

All matches must start promptly at 8.00pm. However, leniency should be shown to those teams which are genuinely experiencing travelling difficulties. In this instance, the opposing team must be contacted as early as possible, but should do everything possible to arrive on time.          

The home team shall allow the visiting teams two practice frames provided that they arrive either at, or before, 7.45pm, as long as this does not run past the allocated 8.00pm start time.

All matches run by this league will be played on Monday evenings, starting at 8.00pm. Any team failing to arrive by 8.00pm will be given 10 minutes to arrive. Two frame’s will then be awarded to the opposing team every 10 minutes that they are late, i.e. 8.11pm = 2 frames, 8.21pm = 4 frames, 8.31pm = 6 frames. If any team fails to arrive by 8.40pm they will forfeit the match and their opponents will be credited with a 12-0 match win.

Any team that is experiencing genuine travelling difficulties should telephone their opponents and advise them accordingly.

All matches will consist of 12 frames, 6 singles followed by another 6 singles. Teams will be awarded 3 points for winning a match and 1 point for drawing the match 6vs6. In the event of a tie, teams will choose one player from the final six frames to play a play-off game against the opposing team. Frames for and against will also be recorded on the league tables. The teams will be placed in suitable Divisions for the season. In the event of a tie for winner and/or runner-up in a Division at the end of the season then the winners will be decided by frame difference throughout the season, then head to head. If there is still a tie then the tied teams will play a deciding match.

If a team is short of players then those players available must be listed to play the first frames 1, 2 and so forth, with the forfeited frames being the last frame(s). For example if you have 5 players the games that will be forfeited will be 6 & 12; if you only have 4 players then it will be 5, 6, 11 & 12.

There is no time limit for players to arrive but if the next listed player is not available then the team shall be entitled to play a reserve. If there are no reserves available, or if they so wish, a team may decide to wait for a player. The opposing team shall allow 10 minutes for the listed player to arrive and, if at the end of that period the player has not arrived then the team shall forfeit that frame. They shall not be entitled to use a reserve once the 10-minute waiting time has begun. The next listed match will then be played.  In the event that a player who was originally listed on the match sheet becomes unavailable during the course of a match, for example as a result of being called away due to an emergency, the team will be entitled to replace that player with a reserve, provided that the frame in question has not already begun.

Any team that is unable to field 6 registered players shall forfeit those frames for which they have no players, i.e. 5 players can play 10 singles, 5 within the first 6 and 5 within the second 6, and so forfeiting 1 singles from the first 6 and 1 singles from the second 6. This can also apply to turning up with 4 players. Teams will not be permitted to play with less than 3 registered players in each half, as the match would already be lost, however you must either attend, or advise your opponents accordingly if you are at home, as that match may count against you for unfulfilled fixtures.

The home team will be responsible for all table fees. The home team will be responsible for providing a result card. Both teams must write their first six players in numerical order on a separate piece of paper, with reserves included. Once this is done, the teams written will then be copied onto the matchcard. The same procedure must be made for the second set of six players after the first set of six matches. Many teams have more reserves than space on the card will allow and therefore any reserve present can replace a missing player (See Rule 8) although you must ensure the reserves name is entered on the card.

All reserves must be written on the game card to ensure they played/ participated in enough games for qualification into the singles/ doubles events. If there is not enough space for the number of reserves then please use a separate sheet of paper and send this in with your game card.

The card must be filled in before the match starts. Once the match begins there can be no alteration of players or order of play, except for a reserve re-placing a listed player. Any player replaced by a reserve cannot then play in the first 6 singles but would be eligible to play in the second 6 singles.

After each frame the two players must sign the result card below their names. The Captains are responsible for ensuring that this procedure is followed and for entering the correct frame scores, being 1 for a win, 0 for a loss.

At the end of the match the two Captains will sign the card to agree the result. The winning team are responsible for (a) sending an email or text to the League Results Secretary and (b) ensuring that the result card is posted to the Result Secretary in time to arrive by no later than the Saturday following the match. Failure to send the card, or cards not arriving, will result in a 1 point deduction from the responsible team for each occasion that a card is not received.

It is essential that results are sent through by email or text to simplify the preparation of results tables and any team that continually fails to report results will be advised accordingly and, if there is no improvement, the Committee shall have the power to apply penalties.

Any card that is incorrectly filled in, or has an un-signed player's name present, will be returned to the responsible Captain and the result will be omitted from the result table until the corrected card has been received. (See also Rule 18).

The telephone number for all Committee Members, team Captains, team Secretaries and Vice team Captains will be given out before the season starts.

Refereeing & Time keeping

It is the responsibility of the home team to provide a stop watch and the away team will be responsible for refereeing all the matches. The person timing the game will also act as a second referee if needed.

Breaking

The breaking order will be determined by a lag before the commencement of the first frame. To lag for the break, each player in the first frame takes a ball-in-hand and shoots it down the length of the table. The players stand at the baulk rail, one on the left side of the table and one on the right. With the balls placed on the baulk line, the players shoot their balls to the end of the table simultaneously. The balls must bounce off the far cushion and come back to the baulk cushion. The player with the ball that stops closest to him or her at the baulk cushion will break first. The ball can either bounce off the baulk cushion or just come to a halt after the bounce off the far cushion – it doesn’t matter. All that matters is how close the ball stops in relation to the baulk cushion. All remaining breaks are then alternative.

Re-arranging fixtures

At the start of the season, the Committee shall distribute copies of the official league calendar to all captains.  The official calendar will divide the season into weekly sets of fixtures, each set of fixtures being assigned to a specific date.

Any team wishing to rearrange a league fixture may do so with the agreement of the opposing Captain, and provided that they have given at least 24 hours’ notice, and that they have informed the Results Secretary or League Secretary accordingly. All re-arranged matches must be played within 1 month of the date of when the match was originally due to be played. Under no circumstances may any league fixture be completed before the date assigned to that fixture in the official league calendar.  League fixtures may therefore only be rearranged by postponing the fixture to a later date, and cannot be brought forward to an earlier date.  If the opposing Captain does not agree to rearrange then the matter will be left to the discretion of the Committee. The committee must be informed of the new date.

Only under exceptional circumstances, i.e. no venue available, will cup matches be allowed to be rearranged. This will be at the discretion of the committee and both teams must inform the committee accordingly. The re-arranged match must be played before the next round. Failure to play this match will result in both teams being expelled from the competition. Any discrepancies regarding this will be dealt with by the committee on a case by case basis.

Under no circumstances may the final league fixture of the season be rearranged.  All matches in the final set of league fixtures must be completed on the date specified in the official league calendar, and may not be postponed or brought forward.  Additionally, under no circumstances may any league fixtures be completed later than the date assigned to the final set of league fixtures, which shall therefore be the final day of the season.

Captains/ Secretaries/ Governor’s Competitions

There will be a Captains Cup and Secretaries Cup during the season. This will be played at one venue, potentially down to the winner; depending on available venues and fixture dates.

If possible, there will also be a Governor’s Cup during the season. This is eligible to the landlord, landlady or any member staff who works within the premises on a regular basis. 

All teams must use Red and Yellow balls for all competitions organised by this league. Visiting teams must refuse to play with 'spots and stripes' and must advise the Committee accordingly.

Any team having another pool table in close proximity to the match table must close the other table if requested to do so by the visiting team. If there are other tables in the venue that remain open then it is essential that neither team play on them once the match commences. This is deemed to be practice and may give an unfair advantage.

Ladies Competition

There will be a Ladies Competition throughout the season. Depending on interest for this competition will dictate whether this is run on one day or over more nights if needed.

There will not be a prize fund for this competition, but the winner will have the option to enter the Champions of Champions as the representative for Battersea. 

Singles & Doubles Competition

There will be a Singles and Doubles competitions played during the season.

  • Entrance fees for the Singles will be £5.00 per player
  • Entrance fees for the Doubles will be £10.00 per pair

In order to qualify for participation into either the singles and/ or doubles competition you will need to fulfil the following requirements:

  • Been present at 75% of your teams matches before the registration date

AND/OR

  • Played in 25% of your teams matches before the registration date

In order to claim prizes, i.e. cash and trophies, you must continue to meet the above requirement for the rest of the season and attend the presentation. Failure to complete any of these and the league may withdraw either the cash prizes and/ or trophies.

There will be a consolation cup for singles and doubles for 1st round losers. There will be no extra fee for this competition. The losing finalist will be entered into the first round of the consolation cup, with the draw to be made at the monthly meetings. The games will take place on the same night as the main singles/ doubles competition.

Prize money will be paid out to the winner and runner up from the singles and doubles competition. The prize money for the competitions will be published during the season once all entrances have been taken and allocated. Each competition will be self-financing and so all entrance fees paid will be used towards the prize fund. The prize fund will be split with 70% of the fees going towards the main competition and 30% going towards the consolation cup. For example, if we get £1,000.00 for the singles there will be a prize fund of £700.00 for the main competition and £300.00 prize fund for the consolation cup.

The doubles competition will be played to the format of scotch doubles. Scotch doubles means that each player takes alternative shots during the same visit. All other world rules apply.

During the doubles competition, teams will be entitled to get 1 minute to confer. They will be warned when 30 seconds reaches. At the end of 1 minute if they are still conferring then this will be a foul and will be classed as a serious foul in accordance with Full EPA World Rules. Once one player approaches the table, their normal 1 minute shot in accordance with full world rules will be applied.

Doubles team are not restricted to just players within the same team. This means that as long as two players are both registered within the league then they can compete as a pairing in the doubles.

Knockout Cup

In addition to the league competition all teams are entered into the Knockout Cup (KO Cup). The playing format is a knockout competition, with each round being drawn randomly at each meeting. There will also be a Divisional Cup which will be run as a straight knockout format, which is available to all teams that are outside of the Premier Division.

Divisional Cup

If the league permits, there will be a Divisional Cup. Where possible, the league will aim to fit these matches into any spare weeks that the divisional teams have present. 

The format that this follows will be agreed by the committee, which they will use their discretion and best judgement in the best way possible to accommodate this competition, what is best for the league, and for the host venues.

Trophies

Shields and medals will be provided for the winner of each Division and the runner - up, plus the winner and runner – up of the Knockout Cup and Divisional Cup. There will also be prize money for the winner and runner – up of each division and each team cup competition. The prize money will be agreed during the season. This will depend on the cost of trophies/ medals, plus the amount of teams that enter. The league will order the appropriate amount of trophies needed, not exceeding 10 for the winning team and runner – up. If more medals are needed then the allocated 10 this must be requested in advance.

Presentation Night

Each year the league will hold the Annual Presentation Night at a suitable neutral venue between June to August, subject to availability. Tickets will be sold for the presentation from the May meeting onwards, on a strictly first come, first served basis. Teams will pay for tickets as they are ordered. Each team shall be expected to purchase a minimum of 4 tickets for presentation night, or a percentage of the remainder, if there are still tickets remaining unsold at the June meeting. Presentation Night will be self-financing, any profits will be returned to league.

League Rules

The league will be played to Full World Rules and will implement all aspects of the Full World Rules, in accordance with the EPA.

The league will implement the 1 minute rule for each shot during each match. The home team will be responsible for timekeeping all matches, with the away team responsible for referring all matches.

Interleague

The league will enter teams into the Interleague set-up as long as they are willing, capable and part of the EPA set-up.

Each season the set-up will be deemed by the proposed captains of each team, along with the League Committee. 

Updated November 2016

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